The PPR Mission Statement

Our five core aims for the conservation and enhancement of Portland Road:

• Improving its physical appearance

• Improving community facilities

• Improving accessibility from the local area and wider area

• Improving safety

• Improving community involvement

We believe that there is real potential for the regeneration of Portland Road and the surrounding area and that by working together towards our core aims we can achieve improvements for the benefit of the whole community.

People for Portland Road Unincorporated Association Constitution

Constitution adopted on the 30th day of April 2005

1. Objects
1.1. The Association will be called ‘People for Portland Road’. Throughout this document it will be referred to as ‘the Association’.
1.2. The objects of the Association are to conserve and enhance the natural and built environment of Portland Road, London SE25, and its surrounding neighbourhood for the benefit of its local communities and their cultural, social and economic needs.
1.3. To achieve the objects of the Association through implementation of the Association Community Action Plan.
1.4. To liaise with members of the London Borough of Croydon who represent the Area to secure the promotion of the interests of the Association.
1.5. To co-operate with other Local Associations, businesses, community organisations to further the objects of the Association.

2. Membership
2.1. Membership shall be open to all persons who:
- are interested in sharing the objects of the Association
- have paid the Association the applicable membership subscription
and any corporation or unincorporated association, charity, (‘member organisation(s)’) provided:
- they are interested in sharing the objects of the Association
- have paid the Association the applicable membership subscription
- whose application has been accepted by the Committee of Management (‘the Committee’)
2.2. Each member organisation will appoint an individual to represent it and to vote for it at meetings of the Association (‘the first representative’). It may also appoint another representative to attend when the first representative is unavailable.
2.3. Each member organisation must give the secretary the name of the first representative and the name of any alternate representative. As soon as the first or alternate representative leaves the member organisation, they will no longer be the representative of the member organisation.
2.4. Each Member and member organisation representative over 14 has one vote.
2.5. Membership shall run from 1st January to 31st December
2.6. The annual membership subscription shall be such sum as the Annual General meeting to decide, due on enrolment and thereafter upon 1st January each year.

3. Management
Honorary officers
3.1. At the Annual General meeting of the Association, the members will elect from among themselves a Chair, two vice chair, a secretary and a treasurer. The honorary officers take up their offices from the end of that meeting. The general management of the Association and its funds shall be vested in a Committee of Management (‘the Committee’), consisting of the honorary officers (Chair, two vice chair, secretary, treasurer) and up to three other members.
3.2. The Committee shall meet not less than six times per year at the discretion of the Chair and officers. Except in an emergency, seven days notice of meetings shall be given to members of the Committee, together with a copy of the agenda for the meeting. Five members of the Committee shall form a quorum. The Committee shall have the power to fill any vacancy by co-option.
3.3. All the Committee members will retire from office together at the end of the next Annual General meeting after they came into office. They may be re-elected or re-appointed. Any Committee member absent without permission from three consecutive meetings may no longer be a member of the Committee, if the Committee resolves that his or her office be vacated.
3.4. The funds of the Association, including all donations, contributions and bequests, will be paid into an account operated by the Committee in the name of the Association, at a bank chosen by the Committee. The Committee shall authorize all expenditure. The Treasurer shall be accountable for the accounts of the Association and shall produce all books, vouchers, and necessary documents when requested to do so by the Auditor. All cheques issued on behalf of the Association shall be signed by the Treasurer and one other Officer. The funds belonging to the Association will be used only to further the objects.
3.5. The Committee has the power to appoint and instruct sub-committees, and to delegate to them powers as necessary, and to appoint representatives to speak or give evidence on behalf of the Association at Public Meetings, Public Inquiries or Hearings or in the forms of written submissions.
3.6. The Committee shall have discretionary powers to take any measures, including the holding of and attending of public meetings, to secure the objects of the Association.
3.7. The Chair, Secretary and Treasurer shall have the power to act jointly in case of emergency and shall report such action to the next Committee meeting, which will be called within 21 days.
3.8. The Accounts of the Association shall be closed on 31st December each year and prepared by end of February.
3.9. An Auditor will be appointed at the Annual General meeting. The Auditor may not be an Officer or member of the Committee.
3.10. No member of the Committee may charge and be paid for professional, trade and other services provided by them or their firms to the Association. Any member must stand down from the Committee if they are providing service as above.
3.11. The Committee may, from time to time, make and change rules for the conduct of their business, the summoning and conduct of their meetings, and the custody of documents. No rule may be inconsistent with this constitution.

4. Meetings
4.1. The Annual General meeting of the Association shall be held in April. At this meeting Officers and Members of the Committee and the Auditor for the enuring year shall be elected and the report of the outgoing Committee and audited Statement of Accounts shall be presented.
4.2. The Secretary shall publicly announce, giving 21 days notice, all General meetings and Special meetings of the Association. A quorum for these meetings shall be five members.
4.3. On receipt by the Secretary of an application, signed by thirty paid up members, the Secretary shall call a Special meeting of the Association which shall be held within 21 days of the application.

5. Constitution
5.1. Alterations to the Constitution may only be made at the Annual General meeting or at a Special meeting. Members must be given prior notice of any proposed alterations at least 14 days prior to the meeting. The Constitution may be altered by a resolution passed by at least two-thirds of the members present and voting at the Annual General meeting or Special meeting. Approved alterations shall be notified to Members by circulation to them of the minutes of the meeting in question.
5.2. Copies of the Constitution shall be available for inspection by all members of the Association.
5.3. The Association shall not be affiliated to any political party.

6. Voting
6.1. Paid up Members of the Association shall be eligible to vote on all matters. Votes must be cast in person. Alternative voting arrangements will be available in special circumstances.

7. Dissolution
7.1. If the Committee decides that it is necessary or advisable to dissolve the Association, it will call a meeting of all Members. Notice (stating the terms of the proposed dissolution) must be given at least 21 days before the meeting. If the proposal is approved by two-thirds of those present and voting, the Committee will have the power to realise any assets held by or on behalf of the Association. Any assets remaining after all proper debts and liabilities are paid will be transferred to a charity or charities with identical or similar objects, as decided by the Association members. Failing that, the assets will be applied for some other charitable purpose.